top of page

Get more work done with a dedicated

long-term assistant


No minimum commitments


Vetted assistants


US based assistants


Unused time rollover


Account manager support team


How Can Virtual Assistant Make Your Real Estate Business Efficient?



As a new business owner, you may have to handle most of the work alone. You have a small customer base and a restricted number of listings. Virtual assistants for real estate may help you succeed!


After a few years, there is a continuous flow of new listings and clients. To develop innovative ways of engaging your audience, converting leads, and enrolling new customers, you need time. Some of the ways of developing these innovative ways are:


  • Workplace supervisor ensuring the safety and well-being of employees.

  • More people working in offices.

  • Manual tasks handled individually.


If you don't want to jeopardize the efficiency of your real estate team, consider hiring a virtual assistant. Since they are familiar with the market, your time is better spent on other essential tasks, such as hosting open homes. 

In this blog, you will learn how  virtual assistants for real estate can  help you succeed and be more productive.


What Can  A Virtual Assistant For Real Estate Business Do?

Utilizing virtual assistants may aid you in running and growing your real estate business more efficiently.. Real estate virtual assistants stand out from the crowd due to their expertise with the industry and its jargon. Virtual assistants for real estate come in several flavors. Assistance is also offered with customer support calls, social media management, marketing, and advertising campaigns, and office administration. 


A virtual assistant may help you with a variety of tasks, including the following:


  • Time-savings. That is not to argue they do jobs that are inherently less important yet need more time to complete. For example, creating monthly activity reports is a time-consuming effort, but it is vital to the operation of your organization. Some virtual assistants may assist you with report writing.

  • Cost-effective. Depending on the virtual assistant and the scope of work agreed upon, you may be paid per task or hour of labor. Consequently, you won't need more full-time employees to manage the increased demand.

  • Expectations are high. Numerous virtual assistant service companies use a thorough screening procedure to identify the most qualified applicants. You won't have to worry about the job's quality if you hire someone rather than performing it yourself.

  • Expertise. Virtual assistants that you employ may possess specialized knowledge and abilities. For instance, a virtual assistant skilled in sales may help make phone calls to prospective consumers. Collaborating with someone who has a broader breadth of experience will meet your requirements.


Virtual assistants for real estate may aid with non-automated duties. Here are the ways they assist you, the agent.

  • The Multiple Listing Service can be accessed here


When you have many listings, adding them to the MLS can take some time. It is possible to utilize a virtual assistant to assist with the uploading process. Keep in mind to provide your virtual assistant with the information they require for each advertisement.


  • Assist clients with appointment scheduling.


Managing incoming phone calls, emails, and messages becomes more challenging as your business grows. A virtual assistant can handle all of your correspondence and arrange private property viewings. You may instruct your virtual assistant to schedule appointments based on your team members' availability and send confirmation emails to the lead and agent.

  • CRM database surveillance


As previously stated, a large portion of the real estate industry is becoming automated. When you use Spacio, open house leads are automatically imported into your CRM database. Visitors to open houses who have visited the same area numerous times are more likely to return. Duplicate profiles can be deleted with the assistance of your virtual assistant.


  • Having a presence across multiple social media platforms


90%-93% of people begin their home search online. This mission will be accomplished through the use of social media. People may glance at your Facebook listings or Instagram Stories during an open house or home tour. With so many people using social media daily, monitoring multiple accounts is a full-time job.

  • Monthly reports are also available.


Managing a successful real estate organization requires reports to aid in decision-making and to track performance against key performance indicators (KPIs) (KPIs). Increase the appeal of your accounts by requesting that your virtual assistant include images, graphs, videos, and company logos.


  • Scrape for property information


Both buyers and sellers will encounter price issues during their business dealings. This could be the suggested retail price or the list price. To assist your customers in choosing, you compare similar listings in nearby towns. Your virtual assistant may be able to help you by searching for comparable properties across numerous real estate websites. Inquire about neighborhood amenities, the size and type of property, and the residence's location with your virtual assistant.


  • Regular customers to follow up.


Around 80% of leads become customers after five to twelve follow-ups. This includes making telephone calls, screening potential customers, and maintaining a lead database. Customer satisfaction is enhanced when a single individual is dedicated to answering questions and providing pertinent information and insights.


  • Create an easy-to-implement email marketing campaign.


Email marketing is an excellent method of maintaining interest in your consumers and leads. Almost everyone now owns a smartphone, and as a result, people check their email 15 times per day. Create a detailed instruction manual for your virtual assistant that details which messages to send, how frequently to send them, and which branded images and videos to use.


  • Streamline your administrative processes.


In real estate, the most time-consuming aspect of the transaction is the paperwork. Several examples include house-seller forms, purchase and sale agreements, client information forms, and requests for property valuations. Additionally, distinct consumers and assets necessitate express contracts.


  • Consider the neighborhood's housing stock.


If you've sold homes in a particular neighborhood, you may be familiar with the area. You might not have met them previously. Rather than being out of luck when finding a new client, your virtual assistant could do the legwork.

  • Develop a marketing campaign in your neighborhood.


To attract new clients, you must promote your real estate business and listings. Google AdWords and social media advertising are time-consuming and require a high level of patience. Your virtual assistant may contact local media outlets to inform them of open houses. Your virtual assistant can order solicitors' boards, business cards, and open house feature sheets for you! There will be less work if more people become aware of your business.


  • Participate in the planning of travel and lodging


When attending corporate events, conferences, or exhibiting at public real estate events, it's critical to plan. One of the things you should consider is how you're going to get to and from the activities. If you're traveling a long distance, your virtual assistant can help you with the logistics. Additionally, if you are attending a long-term event, they may be able to assist you in locating housing.



It's similar to having a virtual assistant as a team member. They will eventually acquire the same level of familiarity with your company's procedures and processes as you do. Consider hiring a virtual assistant for real estate to help you boost your business's productivity. 


You'll be overjoyed to discover how much more time you now have to devote to activities in which you excel! Every person that works with Byron has been vetted, trained, and is devoted to their job. By subject-matter testing our assistants and classifying requests based on categories and competence, we ensure that our clients interact with professionals.

The freedom to set their own hours, projects, and earnings stems from the direct connection of virtual assistants with customers in need of administrative assistance. For extra information and to interact with the Byron team, please visit!

Anchor 1
Anchor 2
Anchor 3
bottom of page