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Utilizing a Virtual Assistant to Order Office Supplies



When you work in an office, there are a wide variety of large and small products you use on a routine basis that you never think twice about. Items such as pens, paper, and computer ink are always in constant use and you always want to make sure they are around when you need them. Remembering to reorder these supplies can be a major hassle when you have a thousand other things to worry about, but with the help of Byron we can routinely make sure you always in stock of these basic items by routinely checking and ordering you these supplies. By setting you up with an assistant for this task, we can take this annoying management task off your hands so that you can focus on what you need for your business. There are a few things that you will need to get in order before sending off your request, so we will go over what you will need to do to get started.


Building Common Item List

For an assistant to routinely reorder supplies for you, you will need to build up a list of all the items you use in your office that you would normally need to restock throughout the year. It can be difficult to come up with the list in one sitting as you are bound to forget something that you never think twice about using, but items such as…


  • Pens

  • Pencils

  • Highlighters

  • Markers (whiteboard as well as permanent)

  • Paper clips

  • Binder Clips

  • Staples

  • Rubber bands

  • Printer Paper

  • Envelopes

  • Stationary

  • Sticky Notes

  • Notepads

  • Printer Ink

  • Labels


Are all great examples of common items that are always being used in offices that you don’t think twice about. A great way to build up this list may also be just noting down all the items you use, as you use them and sharing that with your assistant. You may also want to create a preference list as to what brands of items you like the most so that your assistant knows exactly what to order when the time comes. Including links to where your assistant can find these items is also a great way to guarantee that your assistant will order exactly what you are looking for every time.


Scheduling Routine Purchases

When you create your list, you will also want to establish a routine time for your assistant to check in on what you need and order accordingly. A great way to go about setting up this system is to create calendar events that you share with your assistant so that both of you will get an alert as to when it is time again to restock. This can be on any time schedule you need, whether it’s every week, month, or year.


Getting Started With Byron

Ordering office supplies is a necessary part of the business world. There are things to be written, pages to be printed, and information needing to be organized. With the assistance of Byron, we can make this process as easy as sending an email. We can handle ordering your office these supplies and reminding you to check on what items you need restocked. No matter what your working situation is, we are always here to help you take this type of task off your shoulders so that you can focus on the important things in your life.

How to get started...


Create a Byron account


Create a long-term placement project


Your dedicated long-term assistant is placed to you in hours


Get on a kickoff call and your assistant gets to work

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