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How to successfully offload bookkeeping work to an assistant
Introduction
Managing finances and taxes for your business can be quite a headache to manage when you have dozens of other tasks on your plate when running a company. Being a small business owner is no small feat, requiring you to juggle multiple responsibilities without the luxury of having the resources that a larger businesses possess where you can’t offload some of the more important and tedious tasks onto someone with more experience. Bookkeeping can arguably be considered one of the most important aspects of running your business. Making sure people are getting paid and transaction history is kept track of properly can make or break a business, so hiring someone who has experience and the proper training to handle it is an expense well worth the cost. Hiring a virtual assistant to handle your books and financial records is a smart move to make for a wide variety of reasons and we will go over why you should consider using Byron to make this aspect of your professional life that much easier.
So what exactly can a virtual bookkeeper do for you and why is there any benefit to having a virtual bookkeeper over an in house one? Here are a few cases where having a Byron bookkeeping assistant can save you money as well as time.
Tasks To Offload
Handling Payables & Receivables
When it comes to that time of the month where you need to manage paying people for their services, having a virtual bookkeeper handle these tasks for you when they need to happen can save you a large amount of money over time as you only need to pay a virtual assistant when they are doing work for you. An in house bookkeeper would in most cases require a minimum amount of hours to work if they were to come aboard your business. This stipulation can end up costing you more money in the long run as you would need to pay for their time not working on top of the time that they are working. Whether you pay bi-weekly or bi-monthly, a virtual assistant will in most cases require you to pay them much less as you are only paying them when they are handling this task for you.
Creating & Managing Year End Reports for Your Business
For these types of tasks, the largest benefit to having a virtual bookkeeper for your business is that when you need to file important reports that don’t occur on a normal basis, you can always just reach out to your assistant and have them handle it for you when the need arises. The overhead of having an in house bookkeeper handle occasional reports is not worth the additional costs when the total amount of hours needed for them to do the job is way less than 20 hours.
Handling Various Tax Related Reporting
When the time of the year comes when you need to file taxes, the benefit of having a virtual bookkeeper is unsurpassed. It’s not uncommon for people to outsource this type of service to a dedicated service, so who better to handle this type of task than someone who already knows about how your books are kept and have had past experience with.
Tips
Make Sure The Assistant Understands Your Business
When hiring a virtual bookkeeper, it’s important to not treat them any differently than you would any other type of employee that you bring into your business. Just because they are working with you over the internet, the process of informing them of what you do as a business and how you do it is crucial to being on the same page as them. When you first meet your virtual bookkeeper; give a formal introduction to them of who you are, what your business does, and what their role in this business will be. A bookkeeper can perform a wide variety of tasks within a business, so make sure you lay them out so there is no confusion about what they will be doing for you.
Make Sure They Understand The Software
In today’s fast paced advancement of technology and software, it is important to lay out all the software that your business uses and what software you would like your virtual bookkeeper to use in order to guarantee compatibility and eliminate the possibility of not being able to access information because you cannot open a file. Whether your business uses software such as Quickbooks, Freshbooks, or any other type of financial managing software; it’s crucial to share all relevant information in order to guarantee there isn’t any miscommunication.
Make Sure There Is A Clear Objective
A virtual bookkeeper can handle a wide variety of tasks for you in regards to handling your finances, so it is extremely important to lay out what you need them to do and give them precise direction on how to accomplish this task and how you would like them to deliver their results. If you need them to handle employee payments or filing taxes on behalf of your business; make sure that you walk them through what exactly you need them to handle, give them access to all relevant information, and what you want them to do once the task is done. Being crystal clear with a virtual bookkeeper is vital for having a smooth experience, and you want to make sure that there is no confusion about what you want them to do and make sure there is a clear line of communication in case there are any additional questions or there are additional resources needed to accomplish the task.
Getting Started With Byron
The benefits of having a virtual bookkeeper for you business are insurmountable when you compare the costs to hiring an in house bookkeeper. We here at Byron strive to assist and benefit any business with our excellent team of virtual assistants. Our virtual bookkeepers can save you a large sum of money by allowing you to only pay for the time it takes to get the job done, and eliminate the need for you to pay an in house bookkeeper for time where they aren’t working. Whether you are a small or large business in need of a bookkeeper, Byron is an excellent resource for you save money and get the job done right, so do not hesitate to reach out and see what we can do for you.
How to get started...
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Create a Byron account
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Create a long-term placement project
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Your dedicated long-term assistant is placed to you in hours
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